We have an exciting opportunity for a Personal Assistant within our Professional Practice and Learning Content Acquisitions department. Reporting into the VP, Content Acquisition/Publishing Director this position will also be supporting the Global Editorial Director, Engineering & Statistics and the Global Editorial Director, MRWs & Large Scale Digital Reference together with their respective teams. The successful candidate will be required but not limited to:

• Organise travel arrangements for the directors and for their team members as well as Professional Practice and Learning (PPL) colleagues who may be visiting from other locations
• Organise meetings in-house and externally for the Directors and their team members
• Manage the calendars and diaries as well as distribution lists for the Directors and their teams
• Produce data lists/spreadsheets/analyses
• On-going management and set up of new sites on the internal Intranet (Portal)
• Assist in preparing presentations made to external clients and internal colleagues
• Assist in the annual PPL budgeting process, coordinating collection and finalization of contract signing targets, front list budgets and cost centre budgets from Directors and their teams
• Monitor monthly expenditure for the PPL Content Acquisition group
• Act as an admin co-ordinator for the Chichester based PPL staff
• Undertake project work as required in support of PPL strategies.

Selection Criteria

• Must have previous experience working in an office support role ideally within a busy and demanding environment, previous experience working as a PA is highly desirable

• Proven experience in managing multiple projects while keeping various stakeholders up to date on information
• Ability to communicate with colleagues at all levels of the organisation
• Advance level of competency in using PC software e.g. word processing, spreadsheet, database and presentation in order to save time and optimize personal and/or departmental productivity
• Have the ability to allocate own time efficiently, breaking down complex problems and tasks into manageable parts
• Demonstrates completeness and attention to detail, is able to process paperwork and other information in a timely manner, as well as following up in an efficient manner.

Compensation & Benefits

• Competitive salary
• Performance related incentive scheme
• Defined contribution pension scheme
• Attractive company benefits including 25 days holiday, 50% staff discount, support towards professional qualifications , employee assistance programme

Other

• Right to live and work within the UK
• Some UK travel may be required.

Optional Information

• The closing date for this role is 26 October 2014
• Applications for this role should be submitted with a covering letter and CV