The Facilities team is responsible for providing essential building and support services for our Chichester, Bognor and other UK properties which includes liaising with our landlords, refurbishing, equipping and maintaining the offices.

More visibly, the team provides the day-to-day services which are essential for running our business such as postal services, photocopiers, stationery, meeting rooms, catering, cleaning, recycling, office moves, travel and accommodation, health & safety, business continuity & emergency planning and insurances. 

Reporting to the Facilities Coordinator, the Facilities Administrator operates the facilities helpdesk and is responsible for assessing, prioritising and organising the subsequent helpdesk requests.  You will also be required to produce monthly statistics from helpdesk data and provide administrative support which will include ordering business cards, stationery and booking meeting rooms, pool cars and the company flat.  You will also work with the reception team one day a week to provide an efficient ‘Front of House’ Service which will include answering the phones and welcoming visitors.

Other responsibilities include assisting the post-room as and when required.

Selection criteria

• Ideally you will have worked in a facilities department before, however this is not essential;
• You will have proven competence in working in an office environment.
• Previous reception experience (using a switchboard) is desirable but not essential;
• You will be able to demonstrate your ability to work using your initiative and we will be looking for individuals who are able to prioritise and track tasks through to completion.
• You will have some purchasing experience as well as knowledge of invoice processing, albeit at a fairly basic level.
• The successful candidate will have proficient PC skills and experience of MS SharePoint would be advantageous, however full training will be given to company based systems and processes.

Compensation & Benefits

• Competitive Salary
• Performance Related Incentive Scheme
• Defined contribution pension scheme
• Attractive Company Benefits including 25 days holiday,  50% staff discount,  support towards professional  qualifications , employee assistance programme

Other

• Right to live and work within the UK
• This position will be required to occasionally travel to other UK offices so a driving licence is essential

Optional Information

• All applications  for this role should be submitted with a covering letter and CV